MEETING OF THE
Samuel Statland, President
Nancy Dacek, Secretary
Margaret Jurgensen, Director
Sara Harris, Deputy Election Director
Leslie Hatch, Election Judge Coordinator
Bobbie Payne, Program SpecialistOffice Manager
Ethmahn Pena, Office Services Coordinator
Betty Ann Lucey, Registration Manager
Gilberto Zelaya, Outreach Coordinator
Ellie Jespersen, Office Services CoordinatorRegistration
Kevin Karpinski, Legal Council
Marjorie Roher, Administrative Specialist
Renee Adams, Election Aide
Amanda Mayhill, Office of Management and Budget
Convene Meeting and Declare Quorum Present
Mr. Statland called the meeting to order at and declared a quorum present.
Additions/Changes to the Agenda
Ms. Jurgensen stated that the Board of Canvassers neededneeds to receive Absentee Ballots, and there would be an addition of an Executive Session.
Ms. JurgensenShe presented Length of Service Awards to Ms. Payne, Mrs. Jespersen, Mr. Pena, and Mr. Karpinski, Mr. Statland, and Mrs. Harris.. The Board thanked them for their length of service. Ms. Jurgensen discussed the letter of appreciation from County Executive Leggett regarding the success of the food drive with the students.
*** Mrs. Jespersen, Ms. Payne, and Mr. Pena left meeting at ***
Election Director Status Reports
State Board of Elections
Ms. Jurgensen stated that she will send the election audit data to the State Board of Elections (SBE) before election certification on Monday, December 15. She reported that this data is the reconciliation of the
Election Judge Update
Ms. Hatch reported that there was a good election judge turn-out. She stated that information still needs to be backed up in the system. Mrs. Dacek discussed election judge deployment and noted that she believes that election judges should have split shifts. Mr. Zelaya discussed his handout distributed in folders about future voters and Spanish speaking judges turn out on Election Day. Ms. Jurgensen stated that checks for payment to judges were mailed from a bank in
*** Mr. Karpinski entered meeting at ***
Ms. Jurgensen reported that numerous temporary employees were dismissed and noted that the following major tasks still need completion:
• Survey of the performance of the judges and the Peer to Peer review.
• Audit of the election judges performance and completion of mandated forms.
• Confirmation mailing of the thousands of returned sample ballots.
• Voting units maintenance when released by the State Board.
Ms. Roher reported that the FY10 Budget has been prepared per the Board’s your direction and will be delivered to OMB tomorrow morning.
Ms. Roher stated that the Twinbrook facility had a water pipe burst on Monday as a result of a weekend power outage. She noted that she is investigating why her weekend calls were not addressed in a timely manner. Ms. Roher reported that the lease is nownot signed for the
Ms. Jurgensen reported that voter registration will open Monday. She stated that staffwe will begin processing changes/applications ect on Monday. Ms. Jurgensen reviewed with the Board Ms. Dorsey’s handout regardingabout duplicate voters. Mrs. Lucey briefed the Board on registration (turnout) during the election.
Board Attorney Report
Mr. Karpinski briefed the Board on the two2 cases pending, the 17 year olds and Citizens for Responsible Government. He stated that he will send status reports to the Board.
Report on General Election
Ms. Jurgensen reported that 3000 voting units were deployed. She stated that there was a reserve of voting units plus she accepted a delivery of 50 spare units from Premier which was delivered to the Board on
Ms. Jurgensen reported that during Election Day, we sent out 17 voting units and 7 of the units were not accepted by the Chief Judges at two precincts (
reported they had plenty of voting units but the lines were at the EPBs. She noted that they want more EPBs and printers. She reviewed and discussed the call report with the Board. The call report is incorporated in the minutes as Attachment 1.
Electronic Poll Books and Printer
Ms. Jurgensen reported that all electronic poll books were deployed except 10, and noted that all printers were deployed except 2. Ms. Jurgensen stated that one printer was returned to us by a roamer around as “broken” but when Mr. Quarshie tested it, it worked perfectly., and so we had 3 printers. Ms. Jurgensen explained the issues with the deployment of EPBs and printers.
General Election Media
Ms. Roher discussed TV coverage, press releases, and additional advertising through Ride-On, newspapers, PSAs, and radio. She reported that Montgomery County Board of Elections undertook its most extensive media campaign in recent history in an attempt to ensure that every voter in Montgomery County received the most accurate and up-to-date information regarding the Presidential General Election. Ms. Roher explained that press releases were issued to all media outlets on a regular basis beginning
Appreciation Reception for Election Judges
Ms. Jurgensen inquired as to whether, in light of the current fiscal situation, the Board wanted to hold an appreciation reception for the election judges. The Board adamantly stated that a reception was appropriate and asked staffagreed to find a venue free of charge.
Board of Canvassers
The Board reviewed the late arrival absentee ballots and determined they be rejected.
Report on the Executive Session
At the Board met in Executive Session pursuant to State Government Article, Sections10-508(a)(1)(i), and 10-508(a)(13), to discuss a personnel issue.
The Montgomery County Board of Elections met in closed session on this date. The following members of the Board and staff were in attendance: Samuel L. Statland, Nancy Dacek, Nahid Khozeimeh, Jerrold Garson, Lucia Nazarian, Rosalyn Pelles, Kevin Karpinski.
The Board members met in closed session without staff present.
***Ms.Jurgensen, Mrs. Harris, Ms. Roher, and Ms. Adams were asked to return to meeting***
Mr. Statland announced that he is retiring from the Board andand already has sent his letter of resignation to the Governor effective
There were no other items discussed in Executive Session.
A motion was made by Mr. Garson to adjourn the Executive Session and reconvene in regular session. The motion was seconded by Mrs. Khozeimeh. Sullivan and carried unanimously, with the Board reconvening in regular session at
The Board decided to continue to meet on the third Monday of each month, with the exception of January and February due to holidays. Ms. Roher stated that she would forward a list of9, 2009 meeting dates to the Board within the week.
With no further business, a motion was made by Mrs. Nazarian. to adjourn the meeting. The motion was seconded by Mr. Garson and carried unanimously. The meeting was adjourned at
Marjorie M. Roher
APPROVED BY THE BOARD:
Jerrold S. Garson