Samuel Statland, President
Nancy Dacek, Secretary
Margaret Jurgensen, Director
Paul Valette, Operations Manager
Kevin Karpinski, Esq., Attorney
Marjorie Roher, Administrative Specialist
Renee Adams, Election Aide
Stan Boyd, Save Our Votes
Bryan Hunt, Office of Management and Budget
Dr. Tom Jones
Holly Joseph, Save Our Votes
Convene Meeting and Declare Quorum Present
Mr. Statland called the meeting to order at and declared a quorum present. He then stated that Mr. Sullivan would not be attending and Mr. Garson would be the second Democratic voting member.
Minutes from the
Additions/Changes to the Agenda
Ms. Jurgensen stated that an Executive Session was necessary to discuss a personnel matter. Additional items are needed under New Business to discuss a polling place change regarding Carderock Elementary, a report on the recent MAEO Election Directors Meeting, and sample ballots. Ms. Roher added that late absentee ballots needed to be reviewed under New Business.
Election Director Status Reports
Ms. Jurgensen announced that the Office of Management and Budget released our department from the hiring freeze and noted that this allows the office to hire temporary Election Aides and fill the IT Technician and Administrative Aide Positions that are currently vacant. These positions are now posted on the website. Ms. Jurgensen stated that 35 temporary staff members were furloughed or had their hours reduced significantly during the month of July. Staff is taking vacations or attending election related training. She added that hiring additional temporary staff will begin in August.
State Board of Elections
Jurgensen announced that the next SBE meeting will be held on
Jurgensen stated that she has completed the supply order for the State Board of
Elections and submitted it on July 16. She noted that this order was related to
Election Judge Update
announced that, as reported last month, the Election Worker module and
reported that DTS is working with staff to transfer the Election Worker database
to a SQL server that has the capability to handle the number of election judges
in an efficient and effective manner. She stated that staff have been meeting
with DTS to identify the critical items needed to make the system work. Ms.
Jurgensen noted that testing will begin this week with the goal to have this
Ms. Jurgensen stated that Outreach events are continuing and there will be a presence at the County Fair.
Ms. Jurgensen stated that Election Payroll problems are in the process of resolution. Judges from April and May were paid on July 3. She reported that checks for June 17 Election were mailed last week but there appeared to be some problems with truncated names and addresses. Ms. Jurgensen stated that the data file we sent to Finance was fine but there seemed to be a problem somewhere along the line. Ms. Roher explained that a payroll spreadsheet is sent to DTS, and then DTS converts it into an interface. She stated that during that interface they create a temporary vendor file with the name and mailing address of each election judge. Ms. Roher reported that the problem that occurred was that the fields that were used for names and addresses were not long enough for the information that was sent to them and during the interface, the addresses were truncated either at the beginning or the end, and there were no error messages built into the interface. Ms. Roher stated that she is working with Finance to identify what checks have truncated fields so that a communication can be sent out to notify judges to let them know there was an error and checks are being reissued.
Ms. Roher stated that she received the latest financial report switchboard report on the FY08 budget. She noted that she has not had the chance to look through it completely, but it shows a deficit of $1.2 million. Ms. Jurgensen reported that a request for Supplemental Appropriation for an FY07 SBE invoice has been sent to the Office of Management and Budget. She noted that three counties have not paid this bill but the balance have sent the payment. Ms Roher stated that she has requested that if OMB is not going to go forth with the supplemental they can provide a written documentation on how she should proceed with payment.
announced that the new location for the Board of Elections will be
Ms. Jurgensen reported that MDVoters had problems from July 2 thru July 17 creating the inability to process registration applications. Ms. Jurgensen reported that on Friday the system was very slow and staff was not getting much cooperation until she contacted SBE and demanded a Spirit Issue number to at least acknowledge the problem. She stated that she met with staff and reviewed the outstanding Spirit Issues and is meeting again this week to determine if any can be removed from the list. Ms. Jurgensen reported that a team is being developed to report the status of the system to Mr. Quarshie and Ms. Aranmolate.
reported that we have not performed a
Board Attorney Report
Mr. Karpinski reported that they have completed a briefing before Judge Greenburg regarding all issues raised in the Transgender lawsuit. He stated that the court will make a decision in 2-3 weeks.
The Board tabled discussion until January 2009 due to election preparations.
Presidential General Election Timeline
Ms. Jurgensen reviewed the timeline distributed to the Board. She reported that she and Mr. Valette have tested how fast a voter can be processed. She stated that the perfect voter can be processed in 90 seconds at the Electronic Poll Book and on the voting unit in less than two minutes if the voter is prepared.
Ms. Jurgensen reported on plans to address lines which included additional equipment (EPBs and DREs) and ordering 1500 to 2200 sample ballots for each precinct to be handed out to voters in line. Ms. Jurgensen stated that in the 60 precincts which we expect to have a greater than average turnout Technicians will be assigned from 6:00 a.m. to , students of Future Voter Initiatives will be at the entrance of the polling area handing out sample ballots for voters to review, read, and mark for use at the voting booth, and a greeter (County Employees) will be available to assist persons who dont know if they belong at the precinct.
Ms. Jurgensen stated that absentee voting will have extended hours on Saturday Oct. 25 & Nov. 1 from to , and on October 29, 30, and 31 hours will be extended until She noted that extra police will be scheduled on Twinbrook for October 31, to prevent voters from running down small children and extra security at the building and parking lot.
A motion was made by Mrs. Khozeimeh to accept timeline. The motion was seconded by Mrs. Dacek and carried unanimously.
Ms. Jurgensen suggested that a mailer be sent to each household with the estimated cost of $50,000. She stated that it would be mailed the first part of October and send information on the absentee process and the hours of operation. Ms. Jurgensen stated that it was not budgeted. The Board discussed the mailer and concluded that one was not needed.
General Election Media
Roher briefed the Board on plans for the media and distributed copies of
Polling Place Change
distributed a map of Adat Shalom Reconstructionist Congregation. She reported
A motion was
made by Mrs. Dacek accept the relocation of
MAEO Board of Directors Meeting Report
Ms. Jurgensen reviewed and discussed the MAEO meeting report distributed to the Board. Ms. Jurgensen stated that the MSR report appears to have been late across State, and recommended that the Canvass begin at after the MSR report and comparison has been completed. She noted that Confidential Voters are still not confidential in Absentee Request and communications between administrations of SBE & LBE is diminishing.
Ms. Jurgensen distributed a draft copy of the sample ballot for review and the Board provided suggested revisions.
Late Arrival Absentee Ballots
Ms. Roher announced that there were some late arrival absentee ballots. Mr. Karpinski distributed the late absentee ballots to the board for review. All were rejected for timeliness.
Report on the Executive Session
At 4:07 p.m. the Board met in Executive Session pursuant to State Government Article, Sections10-508(a)(1)(i), and 10-508(a)(13), to discuss a personnel issue in addition to reviewing minutes from a previous Executive Session.
The Montgomery County Board of Elections met in closed session on this date. The following members of the Board and staff were in attendance: Samuel L. Statland, Nancy Dacek, Nahid Khozeimeh, Jerrold Garson, Lucia Nazarian, Margaret A. Jurgensen, Paul Valette, Kevin Karpinski, Marjorie Roher, and Renee Adams.
Mr. Valette discussed a personnel issue with the Board about an Election Judge Closer.
Executive Session Minutes
distributed minutes from the
There were no other items discussed in Executive Session.
A motion was made by Mrs. Dacek to adjourn the Executive Session and reconvene in regular session. The motion was seconded by Mr. Garson and carried unanimously, with the Board reconvening in regular session at
Executive Session Minutes
A motion was
made by Mrs. Dacek to approve the Executive Minutes from the
A motion was made by Ms. Dacek for a letter to be sent to the Election Judge explaining the terms of his termination. The motion was seconded by Mr. Garson and carried unanimously.
With no further business, a motion was made by Mr. Garson to adjourn the meeting. The motion was seconded by Mr. Sullivan and carried unanimously. The meeting was adjourned at
Marjorie M. Roher
APPROVED BY THE BOARD:
Samuel L. Statland