Help with MCPL's Public Computers
Previewing before printing
Use Print Preview in Microsoft Word, Excel, or the Internet browser to see what your document will look like when you print it. You can then identify specific pages you wish to print.
- Click the Print Preview icon, OR
- Click File on the menu bar, and select Print Preview.
Printing costs 15 cents a page.
Put money in your library printing account at the Circulation Desk. A maximum of $15 can be placed there at one time. Printing account money is non-refundable and cannot be applied to other library fines or fees. As you print, money will be subtracted from your library printing account.
- Go to the File menu and select Print Preview to view the page numbers of the pages you wish to print. Then click on the print icon.
- A screen will tell you how many pages will be printed and your remaining balance.
- Click OK. A screen will tell you which copier/printer will perform your print job.
- Click OK to return to your program.
Printing PDF files
- Click on the small printer icon in the toolbar at the top of the PDF viewer. The Print command from Internet Explorer will not print your PDF file. But . . .
- To print fill-in PDF files: Use the Print command from the File menu on the Internet Explorer toolbar. Print one page at a time, OR, to print the entire document, click on Advanced in the Print dialogue box and check "Print as image," followed by OK and OK.
- From the File menu on the toolbar, click on Save. The Save As dialog box appears.
- Click the downward-pointing arrow next to the Save In box.
- Select f: to save to your flash drive.
- Double-click inside the File name text box. Type a name for your file. The text you type will replace the text inside the File name text box.
- Click Save.
Saving to the cloud
If you don't have a flash drive, you can save to free personal accounts on cloud-computing platforms, such as Google Drive or SkyDrive. You cannot save to the hard drives of library computers. You cannot save to a CD; our CD drives are read-only.
The following instructions for using Google Drive would apply to other similar services. If you have concerns about the privacy of information stored on servers "in the cloud," be sure to read the privacy policies.
- Sign in to an existing Google account or create a new one at http://drive.google.org. If you use Gmail or Blogger, you already have a Google account. From your Gmail or Blogger account, click on Drive at the top of the screen.
- On the Google Drive screen, click Create and select Document. Google Drive offers editing and formatting features similar to any word processing software.
Existing documents can be copied from Microsoft Word or other applications.
- Highlight the text to select it (or, for everything, hit Ctrl+A).
- Copy the text from the Edit menu (or Ctrl+C)
- Paste the text into the Google document from the Google Docs edit menu (or Ctrl+V)
- Click on "Untitled Document" at the top to name the document. Documents save automatically. It will appear on your Google Drive home screen whenever you log in to Google Docs, until you delete it.
- Click on Share to email the document as an attachment.
- Click the Open button. The Open dialog box appears.
- Click the downward-pointing arrow next to the Look In box.
- Select f: for a flash drive or d: for a CD.
- Click the file you want to open.
- Click Open.
Sending or saving email attachments
Attach files to an email from a flash drive or a CD-ROM disc.
- Compose an email, with the address, subject, and an explanation of theattachment.
- Plug the flash drive into the USB port under the silver door on the front of the computer. Or load the CD-ROM into the CD drawer.
Click on Attach File. A dialog box opens. Click on Browse. To see the list of files on your disk, in the file name box type:
- f: for flash drive
- d: for CD-ROM disc
- Double click on the file you want to attach.
- The email message should indicate that a file is attached. Click Send.
Save files received in email to a flash drive or to a cloud server. Our CD drives do not write to discs. To save to a flash drive:
- Plug the flash drive into the USB port under the silver door on the front of the computer.
- Where the attachment is listed, click on Download. It's a good idea to scan for viruses.
- A dialog box opens, asking for a name for the file. In the rectangle for the file name, type f: followed by a name. Do not add an extension such as .doc, .txt, or .gif. For example, f:application
- Click on Save.
You can open files from a CD, but you cannot modify them. Our CD drives are read-only; they are not CD burners.
Please do not use mini-discs in our upright computers. They will dislodge and be unretrievable, damaging both the disc and the computer.