Samuel Statland, President
Nancy Dacek, Secretary
Margaret Jurgensen, Director
Sara Harris, Deputy Election Director
Debra Aranmolate, IT Specialist
Deborah Hamer, Election Judge Recruiter
Betty Ann Lucey, Registration Manager
Paul Valette, Operations Manager
Gilberto Zelaya II, Outreach Coordinator
Kevin Karpinski, Esq., Attorney
Marjorie Roher, Administrative Specialist
Renee Adams, Election Aide
Dr. Tom Jones
Holly Joseph, Save Our Votes
Barbara Sanders, League of Women Voters of
Mr. Statland called the meeting to order at
Additions/Changes to the Agenda
Ms. Jurgensen stated that there is an addition under Facilities to discuss precinct 13-47 and under Old Business to discuss Bylaws.
Minutes from the
Ms. Jurgensen reported that most agency temps have been released and most trainers have been furloughed until August 1st. Ms. Harris formally introduced Debra Aranmolate as the new IT Specialist. Ms. Aranmolate introduced herself to the Board and gave a brief history of her past employment experience and noted that she has enjoyed her time here so far. The Board welcomed Ms. Aranmolate.
State Board of Elections
Ms. Jurgensen announced that no meeting was held in June and noted that the next meeting is scheduled in July. She stated that during the July meeting there will be a discussion on the need for additional electronic poll books. Ms. Jurgensen discussed the use of additional poll books if approved. Ms. Hamer reported on the latest update of the Election Worker module. She discussed a few of the spirit issues to the Board, noting that some of them will be resolved after the November Election with simple revision such as adding longer signature and barcode lines. Mr. Statland requested that Ms. Jurgensen provide the Board members with the latest list of Spirit issues for review.
Election Judge Update
Ms. Jurgensen announced that all requirements for the last several elections were met. She announced that outreach staff is working events this summer that we can attend for free; the county will not pay for partisan events. Mr. Zelaya discussed plans for community outreach at the County Fair. He noted that the outreach will include registration, election judge recruitment, and absentee voting with volunteers to split shifts. Mr. Statland suggested a flyer to hand people that encourages them to read their sample ballots before arriving at the polling place. The flier would then be passed out at the BOE booth as well as the central committee booths.
Ms. Jurgensen reported that the budget ended in a deficit of $3.3 million. She noted that the Election Judges will be paid in the next fiscal year. Ms. Roher stated that OMB determined that no supplemental appropriation would be requested for FY08. She noted that due to additional costs associated with the three special elections and earlier primary the BOE is currently operating in a deficit. Ms. Roher explained that the OMB will cover personnel costs and most bills through a year-end transfer from other departments who are operating with a surplus. She noted that the election judge stipends, SBE payments, board stipends, and any other invoice received after July 1st, will be paid in July using FY09 funding. A supplemental appropriation will be requested in January 2009 to cover the deficit these payments will create and noted that the FY07 invoice that was recently received will be held until the Council appropriates funding. Ms. Roher stated that a supplemental request for these funds will be requested in July.
Ms. Jurgensen reported that Montgomery County Board of Elections air conditioning had to be shut off yesterday for repairs but was delayed until the close of business. Ms. Roher stated that she had a meeting facilities staff regarding the use of CSAAC as our training space. She informed the Board that CSAAC has vacated the other side of Broome and left it very clean. Ms. Roher announced that the demolition team is ready to work Monday and will take a couple days to demolish existing walls. Complete renovation is expected to take 4 weeks.
Ms. Jurgensen referred to the petition
regarding precinct 13-47 that was distributed in the advance packet. Mr.
Valette stated that he received a request to move out of 13-47(
Ms. Jurgensen provided
a handout in the packet showing that when outside groups, like Rock the Vote,
are conducting Voter Registration Drives 45% of the registrations are duplicates,
and the balance are updates with only a few new registrations. She added that
9,900 documents were processed in May. Mrs. Lucey distributed and discussed a
handout with voter registration turn-out from recent
Report on Media for Congressional General Election
reported that phone calls were received from Steven Manning of the AP, the
Gazette, and the Washington Post. She stated that
For the November election, Ms. Roher stated that she is in the process of updating all press releases, adding catchier titles in the hope of capturing the medias interest, and will also be revising the media guide which will be placed on the website. She noted that her plan is to have all releases and the guide completed by September 1st.
The Board tabled discussion to a later date.
Special Election Update
Ms. Jurgensen distributed and discussed a log of phone calls to the Board/Staff from June 17th. She noted that there were calls from judges to confirm open precincts and some tech questions, as well as a few calls from voters. Ms. Jurgensen stated that the EPB upgrade of software was conducted in PG County but with such a low voter turnout, its not a true test so other testing is being planned.
Report on the Executive Session
At 10:30 a.m. the Board met in Executive Session pursuant to State Government Article, Sections10-508(a)(1)(i),10-508(a)(2),10-508(a)(8),10-508(a)(13),and10-508(a) (14) to discuss a personnel issue, a petition, the Department of Justice, and the new facility in addition to reviewing minutes from a previous Executive Session.
The Montgomery County Board of Elections met in closed session on this date. The following members of the Board and staff were in attendance: Samuel L. Statland, Nancy Dacek, John J. Sullivan, Nahid Khozeimeh, Jerrold Garson, Margaret A. Jurgensen, Sara Harris, Paul Valette, Kevin Karpinski, Marjorie Roher, and Renee Adams.
Mr. Valette discussed a personnel issue with the Board about an Election Judge Closer.
Mr. Karpinski discussed the briefing on the active/inactive voters and hearing.
Department of Justice
Jurgensen reported that the Department of Justice targeted
Executive Session Minutes
distributed minutes from the
There were no other items discussed in Executive Session.
A motion was made by Mrs. Dacek to adjourn the Executive Session and reconvene in regular session. The motion was seconded by Mr. Sullivan and carried unanimously, with the Board reconvening in regular session at
Executive Session Minutes
A motion was
made by Mrs. Dacek to approve the Executive Minutes from the
A motion was made by Ms. Dacek to accept the termination of the Election Judge appointed by the Board. The motion was seconded by Mr. Garson and carried unanimously.
With no further business, a motion was made by Mr. Garson to adjourn the meeting. The motion was seconded by Mr. Sullivan and carried unanimously. The meeting was adjourned at
Marjorie M. Roher
APPROVED BY THE BOARD:
Samuel L. Statland