ED Item 1
March 23,2015
Worksession
MEMORANDUM
March 19,2015
TO:
FROM:
Education Committee
~
1
Josh Hamlin, Legislative
Attom~
SUBJECT:
Worksession:
Bill 12-15, Administration Office of Community Use of Public
Facilities Vulnerable Youth and Low-Income Families
Bill 12-15, Administration - Office of Community Use of Public Facilities Vulnerable
Youth and Low-Income Families, sponsored by Councilmember Navarro, was introduced on
March 3. A public hearing was held on March 17.
Bill 12-15 would require the Executive to create, and the Director of Community Use of
Public Facilities (CUPF) to administer, a program to encourage and assist the use of public
facilities by organizations serving vulnerable youth and low-income families. The program would
consist or outreach, technical assistance, and financial assistance in the form of a reduction or
waiver of fees for eligible organizations. Bil1 12-15 would require biennial reporting by the
Director of CUPF to the Executive and the Council on the operation of the program.
March 17 Public Hearing and Correspondence
There were nine speakers at the public hearing on the Bill held on March 17,2015. Ginny
Gong, Director ofCUPF, spoke on behalf of the Executive in support ofthe goal to help youth and
low income families (©4-5). Ms. Gong described the existing CUPF subsidy program for certain
uses and organizations and the existing partnerships between County agencies and organizations
through which many groups are provided with free or subsidized use. Several nonprofit
organizations also testified in support of the Bill, including Circle of Rights, Inc. (©6), African
Women Council, Inc. (©7-8), the Tutoring and Mentoring Program run by Tayitu Cultural and
Educational Center (©9), Asian American LEAD (©1O-11), and Liberty'S Promise (©12-13).
Also, students at Blair High School that are members of Gandhi Brigade Youth Media testified in
support of the Bill, saying that increased use of public facilities by groups will strengthen
community bonds (©14-16).
In addition to the public hearing testimony, correspondence in support of the Bill was
received LA YClMaryland Multicultural Youth Centers (©17), Girls on the Run Montgomery
County (©18), and Nonprofit Montgomery (©19). Nonprofit Montgomery encouraged the
expansion of the scope of the program to organizations that serve low-income
individuals and
families, but limiting eligible organizations to nonprofits.
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Issues for Committee Discussion
1.
What does CUPF already do to assist certain organizations that use public facilities?
As described by Ginny Gong at the public hearing, CUPF already provides some measure
of assistance to nonprofit organizations in the use of public facilities, though not necessarily
focused on vulnerable youth and low income families. These existing CUPF practices may
complement or fit within the program to be established under Bill 12-15. The Interagency
Coordinating Board for Community Use ofPublic Facilities
(ICB/CUPF)
determines and approves
all facility use permitting fees based on activities conducted, facility type, and time of use. Public
facility use fees are generally calculated to favor County-based nonprofits and local government
agencies, and subsidies may be available for certain organizations using MCPS classrooms.
Reducedfees for County-based nonprofit organizations.
The fee schedules for use of public facilities include different rates based on the
organization or use of the facility. For most facilities, there is a three-tiered fee structure, with
County-based nonprofit groups paying half of what out-of-county and for-profit groups pay. Local
government agencies pay a further reduce rate. Fee schedules for these facilities are at ©20-24.
MCPS facilities have a more complicated fee structure, with rates for six different categories of
use, as well as for summer and school-break camps and clinics. MCPS facilities fee schedule is at
©25-26.
Fee subsidyfor certain organizations using MCPS classrooms.
In addition to the tiered rates which favor nonprofits, certain activities held Monday-Friday
in MCPS
classrooms
may be eligible for a facility fee subsidy ifthere is a general fund contribution
appropriation for this purpose. An eligible program or activity must be sponsored by a County­
based 501 (c)(3) nonprofit organization and must meet the following criteria:
Free to participants
Led by volunteers (no paid staft)
Documented as addressing an unmet community service
Targeted to residents receiving financial assistance
Because CUPF already does provide some assistance to certain nonprofits in certain
circumstances,
it
may make sense to broaden the program established under the Bill to include the
existing programs, while retaining a focus on vulnerable youth and low-income families. Doing
so would allow CUPF to meet the operational requirements of the Bill using existing practices as
a starting point. This could be done by amending the Bill in two places as follows:
1. amend line 8 so that lines 4-9 read as follows:
@
Assistance/Or programs serving underserved communities with a focus
on vulnerable youth or low-income families.
establish
Qy
method
The Executive must
ill
regulation
!!
program administered
Qy
the
2
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Director to encourage use of public facilities, including school facilities,
.by
organizations that serve
underserv~d
communities with a focus on
The program under this
vulnerable youth or low-income families.
subsection must consist of:
*
*
*
2. amend line 17, so that lines 13-17 read as follows:
On or before January
1
of each even-numbered year, the Director must
submit
£!
report
to
the Executive and Council describing the activities
conducted, accomplishments achieved, and difficulties encountered in
seeking to increase use of public facilities
.by
programs serving
underserved communities with a focus on vulnerable youth or low­
income families.
2. How would additional subsidies in the program be funded?
Because CUPF is an enterprise fund, its fee structure is set to account for the need to assist
groups with limited resources. As noted above, the existing subsidy program is funded by a general
fund appropriation for that purpose. An expansion of subsidies as part of the program established
under Bill 12-15 would likely require either additional general fund appropriation or an adjustment
of fees resulting in other paying users effectively subsidizing the use of facilities by eligible
organizations. In its resolution establishing procedures to determine eligibility for the existing
program (©27-28), the ICB recognized the Council's User Fee Policy set forth in Resolution No.
12-595 (©29-31). The User Fee Policy includes the following language, under "Criteria for
deciding whether a user fee should be charged":
5.
The ability of users to pay must also be considered. Each agency should
establish a policy with regard to low income users and should consider and develop
strategies that permit low income participants to contribute by paying some portion
of the fee.
Costs not covered by low income users would be absorbed by the general
taxpayers, not by the other users.
(©313, emphasis supplied)
Adherence to the policy is appropriate in this instance. The program would be of general public
benefit, in that improving the services provided to vulnerable youth and low-income families
would benefit not only the individuals, but the public at-large. As such, the cost of a subsidy
should be borne by the general taxpayers, and any increase in subsidies should be funded by
additional general fund contribution appropriated in CUPF's annual operating budget.
3
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3. How would eligible organizations be identified?
As drafted, the Bill requires the creation of a program to encourage the use of public
facilities by "organizations that serve vulnerable youth or low income families." The Bill does not
specify the criteria by which an organization may be deemed eligible for participation in the
program. Presumably, eligibility criteria would be part of the regulations adopted under the
subsection, but the Committee may want to expressly so provide. This could be done by amending
lines 8-9 so that lines 4-9 read as follows:
@
Assistance fOr programs serving vulnerable youth or low-income
families.
The Executive must establish
Qy
method
ill
regulation g
program administered
Qy
the Director to encourage use of public
facilities, including school facilities,
Qy
organizations that serve
vulnerable youth or low-income families. The [[program]] regulations
adopted under this subsection must include criteria for eligibility, and
the program must consist of:
*
*
*
4. Should the Bill be amended as requested by Nonprofit Maryland?
In its letter to the Council, Nonprofit Montgomery encouraged the expansion of the scope
of the program to organizations that serve low-income
individuals and
families. Nonprofit
Maryland also suggested limiting eligible organizations to nonprofits. Each of these requests is
consistent with existing practices, and would be appropriate if consistent with the Council's intent
as to what organizations are eligible for the program.
This packet contains:
BillI2-IS
Legislative Request Report
Public Hearing Testimony
Ginny Gong
Susan Emery, Circle of Rights, Inc.
Marie-Rose Sirikari, African Women Council, Inc.
Tesfa Gebreamlak, Tutoring and Mentoring Program
Melor Suhaimi, Asian American LEAD
Robert M. Ponichtera, Liberty's Promise
Kidus Michael, Blair HS/Gandhi Brigade Youth Media
Nickson Minja, Blair HS/Gandhi Brigade Youth Media
Correspondence
LA YC/Maryland Multicultural Youth Centers
Girls on the Run Montgomery
Nonprofit Montgomery
Fee Schedules
4
Circle
#
1
3
4
6
7
9
10
12
14
16
]7
18
19
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Montgomery County Public Libraries
Regional Services Centers
COBandEOB
Clarksburg Cottage
Silver Spring Civic BuildingIV eterans Plaza
MCPS
ICB Resolution 03-003
Council Resolution 12-595
F:\LA W\BtLLS\1512 Community Use
Of
Public Facilities\ED Memo.Docx
20
21
22
23
24
25
27
29
5
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Bill No.
12-15
Concerning: Administration - Office of
Community Use of Public Facilities
~
Vulnerable Youth and Low-Income
Families
Revised:
02/23/2015
Draft No.
Introduced:
March 3. 2015
Expires:
September 3.2016
Enacted: _ _ _ _ _ _ _ _ __
Executive: _ _ _ _ _ _ _ __
Effective: _--:-::--_ _ _ _ _ __
Sunset Date: --:..;.No=n..:.::e'--_ _ _ _ __
Ch. _ _, Laws of Mont. Co. _ __
COUNTY COUNCIL
FOR MONTGOMERY COUNTY, MARYLAND
By: Councilmember Navarro
AN
ACT to:
(1) require the Executive to create and the Director of Community Use of Public
Facilities to administer a program to encourage and assist the use ofpublic facilities
by organizations serving vulnerable youth and low-income families; and
(2) generally amend the County law regarding the use of public facilities.
By amending
Montgomery County Code
Chapter 2, Administration
Division 19. Office of Community Use of Public Facilities
Section 2-64M. Functions and Duties
Boldface
Underlining
[Single boldface brackets]
Double underlining
[[Double boldface brackets]]
.,.
.,.
.,.
Heading or defined term.
Added to existing law by original bill.
Deletedfrom existing law by original bill.
Added by amendment.
Deletedfrom existing law or the bill by amendment.
Existing law Wlaffected by bill.
The County Council for Montgomery County, Maryland approves the following Act:
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BILL
No.
12-15
1
2
Sec 1. Section 2-64M is amended as follows:
2-64M. Functions and Duties.
3
4
*
@
*
*
ill
regulation
~
Assistance for programs serving vulnerable youth or low-income
families.
The Executive must establish
by
method
5
6
program administered
by
the Director to encourage use of public
facilities, including school facilities,
by
organizations that serve
vulnerable youth or low-income families.
subsection must consist of:
The program under this
7
8
9
10
11
12
ill
ill
ill
outreach;
technical assistance; and
waiver or reduction of fees for eligible organizations.
13
14
15
16
ill
On or before January
1
of each even-numbered year, the Director must
submit
~
report to the Executive and Council describing the activities
conducted, accomplishments achieved, and difficulties encountered in
seeking to increase use of public facilities
by
programs serving
vulnerable youth or low-income families.
Approved:
17
18
19
George Leventhal, President, County Council
20
21
Date
Approved:
Isiah Leggett, County Executive
22
This is a correct copy ofCouncil action.
Date
23
Linda M. Lauer, Clerk of the Council
Date
f:\Iaw\bills\1512 community use of public facilities\bill 1.doc
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LEGISLATIVE REQUEST REPORT
Bill 12-15
Administration
-
Office ofCommunity Use ofPublic Facilities
Families
DESCRIPTION:
Vulnerable Youth and Low-Income
Bill 12-15 require the Executive to create, by method (2) regulation,
and the Director of Community Use of Public Facilities to administer,
a program to encourage and assist the use of public facilities by
organizations serving vulnerable youth and low-income families.
There is a need to maximize the use of public facilities to serve
underserved, at-risk, and disadvantaged populations.
Increase the use ofpublic facilities by organizations serving vulnerable
youth and low-income families by providing outreach, technical
assistance, and financial assistance in the form of reduction or waiver
of fees.
PROBLEM:
GOALS AND
OBJECTIVES:
COORDINATION:
FISCAL IMPACT:
ECONOMIC
IMPACT:
EVALUATION:
EXPERIENCE
ELSEWHERE:
SOURCE OF
INFORMATION:
APPLICATION
WITHIN
MUNICIPALITIES:
PENALTIES:
To be requested.
To be requested.
To be requested.
Josh Hamlin, Legislative Attorney, 240-777-7892
To be researched.
N/A.
f:\law\bills\1512 community use of public facilities\lrr.docx
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TESTIMONY ON BEHALF OF COUNTY EXECUTNE ISIAH LEGGETT
Bill 12-15, Administration - Office of Community Use of Public Facilities Vulnerable Youth
and Low-Income Families
March 17,2015
Good evening. I am Ginny Gong, Director of the Community Use of Public Facilities (CUPF).
Thank you for the opportunity to testify on behalf of County Executive Leggett on Bill 12-15.
The County Executive and the Interagency Coordinating Board (ICB), CUPF's governing board,
fully support the goal to help youth and low income families.
CUPF was established in 1978 as an Enterprise Fund. CUPF received a portion of its budget,
between 20 to 30%, during the first few years to make sure that it met the mandated
reimbursements to the schools, but has been fully self-funded since 1985. Approximately 90%
of the 5000 groups served are not for-profit. The need to assist groups with limited resources to
fulfill their missions has been an ongoing concern of the ICB and has guided the assessment of
fees. Our fee schedule is consistent with County Council Resolution 12-595, User Fee Policy,
and the County Fiscal Plan.
In 2002, the ICB passed a resolution authorizing the administration of a subsidy program funded
by the General Fund and we believe changes made as a result of this Bill should be integrated
into that program. The amount awarded in FY02, $30,000, was reduced to $5,000 in FY05 and
reinstated to $25,000 in FY06, which is the current funding level. Awards are allotted annually
to groups that meet specific criteria: Monday-Friday, standard free use at classrooms, for
Montgomery County-based non-profit organizations. The programs/activities run by the
organizations are free to participants, led by volunteers, address an unmet community service,
and target residents receiving financial assistance. Organization applications are reviewed by
CUPF staff for compliance and recommendations are made to the CUPF Director, who makes
the final determination.
.
Although the current program does not specifically target organizations serving vulnerable youth
and low income families, the groups previously awarded consisted of groups that provide
assistance to the targeted audiences. Recent awardees have included the Young Professional's
Forum (to distribute, food, clothing and holiday gifts to low income families) and the Cultural
&
Diversity Enrichment Services (after school program for disadvantaged youth). Broader
outreach/communications for the effort would lead to more organizations benefiting from free or
reduced costs.
There is underutilization of the current subsidy program because too few groups want to be
restricted to classrooms. However, by including more facilities we believe we would quickly
exhaust this limited funding. By making several key changes in the program guidelines on a
two-year pilot basis, we feel that we could reach more groups serving vulnerable youth and low
income families and monitor the impact of those changes. These changes could include:
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• expanding the facilities covered by the subsidy, such as covering all purpose and library
rooms;
• eliminating the provision that the program is led by volunteers only; and
• adding service to vulnerable youth and low income families among the qualifying
criteria.
Other changes could include
• Collaborate with the Collaboration Council and similar organizations on outreach;
• Creating an annual award limit in order to provide assistance to more organizations.
It
should be noted that, in addition to the subsidy program I have described, a number of
partnerships between County agencies and outside organizations are in place through which
groups are provided with free or subsidized use. Specifically, almost 80,000 hours of use are
annually booked by CUPF as partnership activities. Under these circumstances, CUPF serves as
the facilitator in working directly with schools and County agencies. Finally, the Community
Access Pilot Program provides funding for community groups to use the Silver Spring Civic
Building and Veterans' Plaza. Many of the groups serve youth and low-income families through
the subsidized programming.
Thank you for the opportunity to testify this evening and we look forward to working with the
Council.
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~~of
Rights,
Inc.
Statement by Susan Emery
Executive Director
Circle of Rights, Inc.
In support of
County Council Bill 12-15:
Administration - Office of Community
Use of Public Facilities - Vulnerable Youth and Low-Income Families
~
March 17, 2015
My name is Susan Emery. I am the Executive Director of a 501 (c)(3) called Circle of
Rights, Inc., a company dedicated to reducing the incidence of stroke in Montgomery
County, Maryland. I had a stroke when I was nine years old.
I am testifying in support of County Council Bill 12-15: Administration - Office of
Community Use of Public Facilities - Vulnerable Youth and Low-Income Families.
Circle of Rights provides stroke education to low-income residents through
presentations, health fairs, and other civic engagements, on topics such as high blood
pressure, high cholesterol, and diabetes. Circle encourages healthy living through
nutrition and exercise, and covers other critical topics like stress reduction. Circle has
received six years of consecutive grants from this County, and for that, we thank you.
For the past year, Circle of Rights has offered University of Maryland - Shady Grove
Campus, Public Health undergraduate and graduate students the ability to complement
their studies by presenting health education information to low-income Montgomery
County residents.
This Council Bill will make our job easier. Bill 12-15 will help us find facilities and
locations that we have not visited previously, where residents will benefit from stroke
and TIA (transient ischemic attack) information. Ideally, this Administrator will not only
manage outreach and technical assistance to the organization and the facility, but will
help non-profits identify meetings that will potentially benefit from provided services. In
other words, this Administrator will help residents and service providers connect.
For this reason, I ask you to pass Council Bill 12-15.
Thank you.
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African Women Council, Inc
March 17, 2015
Sub: Councilmember Navarro's CUPF bill 12-15
Dear Council Member Nancy Navarro,
It is our great pleasure to respond to your 12-15 (Councilmember Navarro's CUPF bill),
Last week, we learned that Councilmember Navarro introduced new legislation in which
she thought that African Women Council, Inc. might be interested. Bill 12-15
(Administration - Office of Community Use of Public Facilities to be used for vulnerable
Youth and Low-Income Families)
Dear Council Member, AWC used a holistic approach programs because the African
Community is not only families and youth but domestic violence, jobs search, immigration,
elderly. Since 2002 AWC have served 600.00 people direct and indirect each year at the
Gilchrist Center for Cultural Diversity at Wheaton, including the international program
such as sister state program between the State of Maryland and the province of North -Kivu
in Democratic Republic of Congo (DRC). After the Gilchrist Center stopped operating at
Wheaton - where there space - AWC lost the opportunity to schedule for its clients and it
became harder and harder to serve the community as we should.
African Women Council, Inc (AWC) has continued work over the years despite not having
an office until recently. We moved from place to place and it was difficult for both AWC and
the community we serve:
We have usied these different facilities and addresses: the Gilchrist Center for Cultural
Diversity, Germantown Recreation, Casey Community, Lincoln Park Community and
Montgomery County through Public facilities such as Libraries in Silver-Spring, Rockville,
Gaithersburg, and Germantown including sometimes our homes.
We received a County Executive grant to rent space that The Nonprofit Village in
Twinbrook, and will use that to address the needs of the Mrican Community, however we
understand that we need to meet the community where they are.
AFRICAN WOMEN COUNCIL, INC *P.O.BOX 893 * GAITHERSBURG * MARYLAND 20884
TEL: 001-301-283-9909 * EMAIL: fNFO@AFRICANWOMEN-USA.ORG * WWW.AFRICANWOMEN-USA,ORG
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African Women Council, Inc
The bill will allow our organizations and others to provide alternative locations for those
unable to travel to Twinbrook because of physical or financial reasons.
Thank you again for your time and commitment in the community.
Best Regards,
Marie-Rose Sirikari; President/Founder
AFRICAN WOMEN COUNCIL, INC "'P.O.BOX 893'" GAITHERSBURG'" MARYLAND 20884
TEL: 001-301-283-9909 '" EMAIL: INFO@AFRICANWOMEN-USA.ORG '" WWW.AFRICANWOMEN-USA.ORG
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Testimony on behalf of the Tutoring and Mentoring Program run by Tayitu Cultural and Educational
Center (TCEC) in support of Bill 12-15 (Council member Navarro's CUPF bill)
The Tutoring and Mentoring Program (TMP) is a fully volunteer-run program that provides free
academic tutoring and mentoring services to students ranging from second grade to high school seniors.
The program was established in 1992 by a few volunteers who saw the academic achievement gap that
adversely affected students with immigrant, low income and minority backgrounds and decided to do
their part to remedy the situation. The program started providing a four-hour long tutoring service to
fewer than a dozen students in an austere facility provided by a community church in Washington, D.C.
and grew to serving 58 students (a very large majority of them from Montgomery County) during the
2013-14 academic year. The program has since merged with Tayitu Cultural and Educational Center and
is expanding its service into Montgomery County.
The program runs from 2:00PM 6:00PM EST every Saturday during the school year (based on MCPS
calendar) and provides free tutoring services to elementary, middle and high school students in the
subject areas including mathematics, physics, chemistry, social studies, history, science, writing and
language arts. Individuals who are in academia and other professional fields as well as high-achieving
students volunteer at tutors to help students who need help with school course work. The mentoring
aspect of the program works with the youth helping them navigate the college preparation, application,
selection and admission process with the objective of increasing the college-bound rate of students
from disadvantaged backgrounds. Volunteer mentors also reach out to school districts and work with
school counselors and administration offices to coordinate efforts with them to ensure a better
educational outcome. The program also takes students on hiking trips, local museums and exhibits,
theatrical performances and college visits.
The program leverages its relationships with students associations in local colleges and universities and
other professional and civic organizations to recruit volunteer tutors and mentors. All coordination,
management and public relation work is done by volunteers who donate their time, money and
considerable skills to the service ofthe disadvantaged youth. The program has never received monetary
support from any entity showing the resolve and determination of its founders and stalwarts who kept
the program running for over 12 years in the face of seemingly insurmountable challenges. These
challenges has stunted the growth of the program and diminished its potential to make an even bigger
impact to dent the ever increasing problem of academic achievement gap. To ameliorate that Situation,
the program has now joined forces with another non-profit, TCEC.
For the last 12 years, the program has actively engaged its different stakeholders (students, volunteers,
parents) using its website, social media, in-person meetings and teleconferences to build a community
that worked together to affect a better educational outcome. As a result, many students who went
through the program have graduated from high school and four and two year colleges. Some of the
former students have come back to the program as volunteer tutors and mentors.
Supporting programs like TMP by providing them the facilities and resources that they need will help
narrow and ultimately eliminate the achievement gap that disproportionately affects students from
disadvantaged background and increases their academic success and college-bound rate.
(j)
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Testimony for Public Hearing
Bill 12-15 (Administration - Office of Community Use of Public Facilities - Vulnerable Youth and Low
Income Families)
March 17, 2015
Melor Suhaimi
Asian American LEAD
10111 Colesville Rd., Ste. 103
Silver Sprinlt MD 20901
Good evening. My name is Melor Suhaimi and I'm the Maryland Programs Manager at Asian American
LEAD or also known as MLEAD, a local non-profit organization. AALEAD serves nearly 400 low-income
and underserved Asian Pacific American youth with educational empowerment, identity development,
and leadership opportunities through after school, summer, and mentoring programs in the region.
During our programs, we provide opportunities for our youth to learn about Asian American cultures
through cooking projects and cultural presentations, leadership workshops that provide support such as
resume writing and public speaking, and educational support such as bringing in teachers and
counselors to host a panel for our youth to be aware of their school resources.
Here in Montgomery COUilty MD, AALEAD provides after school programming at five middle schools,
Loiederman, Parkland, Argyle, Eastern, and Newport Milli and two high schools, Blair and Einstein. We
also offer a one hour lunch program at Wheaton HS. Our after school programs take place every
.Monday thru Thursday, with each school program occurring twice a week with the exception of
Wheaton's lunch program that takes place once a week. Our summer program lasts for six weeks
beginning at the end of June, every Monday thru Thursday for seven hours each day, where we serve up
to 100 Montgomery County middle and high school youth.
I am here today to support Couneilmember Navarro's Bill 12-15, Administration - Office of Community
Use of Public Facilities - Vulnerable Youth and Low-Income Families. As a Programs Manager, I am the
person in charge of reserving space through the Office of Community Use of Public FaCilities for our after
school and summer programs. Each of our after school programs serve 25 youth, so at the beginning of
the school year we are in need of one classroom space for each school. For the summer, we reserve
three classrooms, cafeteria space, and the gym in one school. The process of reserving space through
CUPF requires us to apply twice during the school year, in August and February. For this current school
year, we have spent $2500. For our summer program, I will be applying again in May and budgeting
what we've spent from last summer, we are estimating to spend $4600.
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The space costs tremendously impacts our budget and if the bill passes, it would help AALEAD
significantly. Receiving a reduction or wavier of fees would allow AALEAD to allocate these funds for
more resources, field trips, and transportation to events for our youth in our after school and summer
programs. It would allow us to continue to provide quality programming for underserved youth,
without the worries of having to budget for classroom space in schools where school administrators,
teachers, and youth see the need of an organization like AALEAD. Please take serious consideration in
passing this bill a nd thank you for your time.
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2900A Jefferson Davis Hwy.
Alexandria, VA 22305-3023
Tel: 703-549-9950
Fax: 703-549-9953
info@libertyspromise.org
LIBERTY'S PROMISE
www.libertyspromise.org
17 March 2015
Board
of
Directors
Krista Hendry,
Board Chairperson
Monkey Forest
Consulting
Pamela Daley,
Secretary
Capital City Public
Charter School
Testimony on behalf of Montgomery County Bill 12-15
Introduced by Council Member Nancy Navarro
Dear Council and Committee Members,
Thank you for the opportunity to present my remarks this evening. As the Executive
Director of Liberty'S Promise, an organization that has worked in Montgomery County
since 2006, helping low-income, immigrant youth learn about America and the civic life
of the County, I would like to voice my strong support for this legislation, which would
facilitate the use of public facilities by agencies working with vulnerable youth and low­
income families. I would not presume to speak for the broad array of nonprofit
organizations that serve these populations here in the County, but allow me to say that
in my numerous conversations with the leaders of some of these agencies, two common
threads often appear. These common threads are space and money.
It
goes without saying that nonprofit organizations rely on the support of local
government, private foundations, and individual donors to keep their programs running.
In a difficult budget climate, which the County has faced on more than one occasion in
the past decade, agencies like mine struggle to maintain services for our youth when
government funding streams can only support a portion of our activities. We are grateful
for the support we receive, no doubt, but more support would make our work to serve
the community a lot easier. When budgetary exigencies make this support impossible,
the use of public space can mitigate costs and allow us to carry out our work more
efficiently. I know many nonprofit leaders who would be pleased to have the use of
public space to conduct their programs and to manage their operations instead ofdipping
into their budgets to rent commercial space. In addition, it seems to me that any public
space that is under-utilized, or even stands empty, is an inefficient use of the
Montgomery County taxpayer's dollar. The use of such space, where nonprofit agencies
could pay a reduced rate, would also reduce the long-term upkeep costs of public space.
Although maintenance costs tend to rise when space is occupied, for items like cleaning
and trash removal, if there happens to be a water leak on the premises, and I'm not there
to deal with it, the cost of repair will certainly be much higher.
Jonathan Jayes-Green
Governor's Commissions
on Hispanic and
Caribbean Affairs, State
of
Maryland (LP
Alumnus, 2008-09)
Jack McLin don
PricewaterhouseCoopers
Marcos Moya
Nestle USA (LP Alumnus,
2007-08)
Andrew Young, CPA
Treasurer
Renner and Company
Robert
M,
Ponichtera
Executive Director
In conclusion, allow me to suggest that Council Member Navarro's legislation represents
a win-win for the entire community.
It
would allow nonprofit agencies to reduce their
costs and it would insure that pubic space is utilized to the greatest extent possible.
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Liberty's Promise would be pleased to participate in this program and
I'm
sure other nonprofit
agencies that work with the County's most vulnerable populations would as well. Thank you for
your attention and consideration.
Sincerely,
Robert M. Ponichtera, Ph.D.
Executive Director and Founder
Liberty's Promise
@
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Good evening.
My name is Kidus Michael and I am a student at Blair High School. I
am also a member of Gandhi Brigade Youth Media.
I am here this evening to express my support for Bill
i2-iS.
I
believe that the creation of this bill will allow more organizations,
like Gandhi Brigade, to branch out and push towards making
events and showcases that they couldn't afford before.
This bill will allow groups to gain safe spaces, ones they couldn't
afford in the beginning, at expenses they couldn't afford in the
start. By allowing more groups to come into our public buildings, it
creates a stronger bond between everyone in our communities. it
will allow our community to grow and become stronger and more
close than ever before.
For me, it isn't only for other organizations, but also here at Gandhi
Brigade. This type of a bill will allow us to move on from our
current struggling situation and move into one of the many public
building in Montgomery County.
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And this bill wouldn't only help us, but hundreds of people
throughout our community. It would help those who are struggling
to continue their programs without a true lthome" for it
This is why I am here today, not to express my thoughts for our
own group, but for every organizations who could really use some
help in tough times.
Thank you for your time.
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)\
Good evening.
My name is Nickson Minja and I am a student at Blair
High School. I am also a member of Gandhi Brigade
Youth Media.
I am here this evening to express my support for public
space. Despite people are surviving, they still don't have
the ability to provide themselves with health, shelter,
and food. Lack of space or families and vulnerable
youth is a current problem that circles on our daily life.
Students and low-incon1e families deserve to have
events in public buildings.
Once I experienced lack of space when my parents
wanted to throw a party or my big brother's birthday
and they couldn't afford to rent a building that holds 30
or more people.
As a result, we gave up on having a party. By inviting
more people into our public buildings, it creates a
stronger community.
Thank you.
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LAVC/Maryland Multicultural Vouth Centers
Testimony in Support of Bill 12-15: Maximizing use of Public Facilities for Underserved, At­
Risk and Disadvantaged Populations
On behalf of the youth and families we serve, we strongly support Bill 12-15, legislation
proposed by Councilmember Navarro that would provide easier access of public spaces
for the most vulnerable populations.
For more than 45 years, the Latin American Youth Center, a multi-jurisdictional youth
development organization, has been committed to transforming the lives of low-income,
undeserved young people and their
fami~ies.
Our programs span the youth
engagement continuum, helping youth, ages 12 - 24, get their basic needs met and
have opportunities to learn practical life and work. In 2005, LAYC expanded into the
Maryland suburbs where we are known as the Maryland Multicultural Youth Center. Our
programs in Montgomery County work with approximately 400 youth annually.
Every day, we walk alongside some of the most underserved, and yet some of the most
hopeful and talented youth in our county: youth who have dropped out of school, who
may have juvenile justice involvement, who may find themselves homeless, who may
be aging out of foster care, and yet, who with the proper supports, guidance and
relationships, can fulfill their individual potential.
Our youth are 47% African American, 39% Latino and 14% of other races and ethnicities.
78% were born in the US and the rest are from more than eleven different parts of the
world. All the young people we serve come from low-income families; by enrolling in our
programs, these youth show their resolve to improve their lives and those of their families.
We do this work, often with limited resources that are pieced together from various
funding sources. This bill would absolutely support our efforts. We frequently are in
need of space for career fairs, job fairs, GED graduation ceremonies, trainings, etc. We
are often limited by the cost of renting these spaces.
There is a need to maximize the use and access of public facilities to serve
underserved, at-risk, and disadvantaged populations, and to provide reasonable fee
waivers to nonprofit organizations serving county residents.
Montgomery County has built a strong reputation for working closely with the nonprofit
sector. You know that nonprofits, when supported, can often deliver services efficiently
and effectively to large numbers of County residents. I urge the County Council to support
this bill.
Respectfully,
Luisa Montero
Director
LAYC/Maryland Multicultural Youth Centers
Cellphone: 301-520-8698
@
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Hamlin, Joseph
From:
Sent:
To:
Cc:
Reed, Alexis
Tuesday, March 17, 2015 5:02 PM
County Council
Hamlin, Joseph
FW: Community Use of Public Facilities
Subject:
From:
Elizabeth McGlynn [mailto:elizabeth@girlsontherunofmoco.org]
Sent:
Tuesday, March
17, 2015 3:19
PM
To:
Navarro's Office, Councilmember; Reed, Alexis
Subject:
Community Use of Public Facilities
Dear Council member Navarro and Ms. Reed,
I became aware of Bill 12-15 regarding Community Use of Public Facilities from Nonprofit Montgomery. I am
thrilled to see legislation that addresses the need for low or no cost community use of public facilities for
organizations that serve low income families and vulnerable youth. As a provider of low/no cost programs for
youth from low income families in Montgomery County, I would like to share some information for your
consideration.
Last fiscal year, Girls on the Run of Montgomery County spent over $35,000 in ICB fees for rooms that were
only used in cases on inclement weather. Most rooms were never used, but had to be rented in case of
thunderstorms, etc. As a nonprofit, this is one of our largest line item expenses.
We currently operate in 75% of Title I schools. While most scholarship support goes to these school, there are
many families throughout Montgomery County that are in need of our generous scholarship program. Last year
alone, we provided $120,000 in scholarship support to low income families, regardless of their school's
designation. Expenses like ICB fees prohibit us from expanding into even more schools and providing more
support for low income families. $30,000 would provide scholarship to nearly 200 more girls each year.
I would wholeheartedly support any effort to negotiate lower fees or waivers for organizations that are serving
low income families. Please let me know how I can best assist your efforts. Hope Gleicher, from Nonprofit
Montgomery mentioned a subcommittee that could be formed to look into this issue. I would be more than
happy to participate. Good luck tonight and please keep me posted on your progress.
Sincerely,
elizabeth mcglynn
I
executive director
gIrlS
on the nm montgomery county
i
11821 parklawn drive stc. 105 : rockville, md 20852
fax
W\V'\Y."girlsor!!herlLnofmoco.grg
i
301.881.3801 x100
i
learn. dream. live.
run
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Hamlin, Joseph
From:
Sent:
To:
Cc:
Subject:
Reed, Alexis
Tuesday, March 17, 20154:38 PM
County Council
Hamlin, Joseph
FW: Community Use of Public Facilities
From: Hope Gleicher [mailto:hgleicher@nonprofitmontgomery.org]
Sent: Tuesday, March 17,20152:30 PM
To: Navarro's Office, Councilmember
Cc: Reed, Alexis
Subject: Community Use of Public Facilities
MEMORANDUM
TO:
FROM:
CC:
Nancy Navarro, County Councilmember
Hope Gleicher, Director, Nonprofit Montgomery
Alexis Reed, Legislative Aide
DATE: March 17, 2015
RE:
Community Use of Public Facilities
Thank you for inviting comments related to legislation introduced by Councilmember Navarro that would
"require the County Executive to create a program through the Community Use of Public Facilities (CUPF)
that would encourage and assist the use of public facilities by organizations that serve low-income
families and vulnerable youth."
Nonprofit Montgomery shared the bill and invitation to deliver or submit testimony with our members.
In addition, Nonprofit Montgomery's Steering Committee discussed the bill and hopes this is the beginning
of making public facilities significantly more available and accessible to nonprofit organizations.
At this stage, Nonprofit Montgomery would encourage you to expand the language from "vulnerable youth
and low-income families" to "vulnerable youth and low-income individuals and families" and to add the
word "nonprofit" when referring to organizations.
In addition, because the ultimate success of this bill lies in the details, Nonprofit Montgomery is available
to organize a sub-group to provide additional guidance.
Again, thank you for inviting comments.
NONPROFIT
ROUNDTABLE
MONTGOMERY
1
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Public libraries
Page 1 of2
Community Use of Public Facilities
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Fees
FACILITY RESERVATION
Montgomery County
Public
Libraries
Meetiuli rooms in the Montgomery County Public Library system provide an opportunity for
bringing together county resources, community activities, support groups, etc. The rooms provide
space for meetings, training, and seminars of a civic, cultural or educational nature.
Facility Amenities
• Small meeting rooms (in some locations) seat up to 49 people
• Medium meeting rooms seat from 50 - 99 people
• Large meeting rooms may seat 100 - 160 people
• Table, chairs and projection screens are available
~
are available at Bethesda, ChevyChase, Gaithersburg, Marilyn
J.
Praisner, Rockville,
and Twinbrook
Click here for facility description, capacity and booking hours.
Room Type
I
Local
Government
Agencies
Hourly Rate
$11
Local
Non-Profit
Groups"
Hourly Rate
$15
$20
$25
Out-of-County
I
For-Profit Groups
Hourly Rate
$30
$40
$50
II
I
Small Room
Medium Room
I
$14
Large Room
$19
.. Montgomery County based non-profit orgamzatIOns
Acti"ity Restrictions
• To be eligible to use a Montgomery County Library meeting room all meetings must be free
and open to the public - private events such as birthday parties, weddings, receptions, etc.
are not permitted in libraries.
• Light snacks and beverages are permitted in the meeting room only; meals and heated foods
are not allowed.
• Please review the Rules and Regulations prior to applying for use.
Apply for Use Permit
• On1ine Submission - You must be a registered web user and are prepared to pay by Visa or
MasterCard.
• Mail-in Application -
If
you prefer to pay by check, you may complete a request form, print
and mail it to us with you payment.
We do not accept emailed, faxed or verbal
requests.
• A photo copy of a driver's license or valid ID must be on file.
• Allow at least 3 business days to process requests.
Submission Window
AgencY/Group Type
I:
Government Agencies
Local Non-profit
~roups
Out-of-County Non-profits
Submit beginning November 1st
Commercial/For-profit groups
Window
1
for use
dow
2
for use
Jan
1 -
June
30
.July
1-
Dec
31
~mit
beginning September 15th Submit beginning March 15th
bmit
be~inning
October 15th
Submit beginning April 15th
Submit beginning May 1st
3
@
http://www.rnontgornerycountyrnd.gov/cupf/info-reservationllibrary.htrnl
3/17/2015
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Regional Services Centers
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Community Use of Public Facilities
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FACILITY RESERVATION
Regional Services Centers
Facilities in the Regional Services Centers provide an opportunity for bringing together county
resources, community activities, support groups, financial education, etc. The rooms provide space
for meetings, training, and seminars. The following locations are available to community use:
Bethesda/Chevy Chase Eastern Montgomery
Facility Amenities
Click here for facility description, capacity and booking hours.
Fees
rr================n==========~==========~=========9
Room Type
Small Conference Room
Local
Government
Agencies
Hourly Rate
$11
$14
$19
Local
Non-Profit
Groups*
Hourly Rate
$15
$20
$25
$25
Out-of-County/
For-Profit
Groups
Hourly Rate
$30
$40
$50
$50
I
Medium Conference Room
I
I
I
I
I
$19
*
Montgomery County based non-profit organizations
Activity Restrictions
• Private events such as birthday parties, weddings, receptions, etc. are not permitted in the
regional centers.
• Light snacks and beverages are permitted in Bethesda-Chevy Chase, Mid-county and
Upcounty centers; but will require $50 security deposit for groups 50 or more.
• First-time users should schedule an appointment to meet
with
Regional Services Center staff
to be introduced to security and site-specific information - the group representative should
contact the Center directly; we do not schedule these meetings.
• Please review the Rules and Regulations prior to applying for use.
Apply for Use Permit
• Online Submission - You must be a registered web user and are prepared to pay by credit
card.
• Mail-in Application -
If
you prefer to pay by check, you may complete a request form, print
and mail it to us with you payment.
We do uot accept emailed, faxed or verbal
requests.
Submission Window
Agency/Group Type
nt encies
Local Non-profit groups
*
Out-of-County Non-profits
Submit beginning December 1st
Commercial/For-profit groups
ubmit beginning June 1st
Allow at least 3 business days to process requests.
http://www.montgomerycountymd.gov/cupf/info-reservationiRSC.html
@
3/17/2015
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COB EOB Reservation
Page 1 of2
Community Use of Public Facilities
~1~11:I.elJ2
FACILITY RESERVATION
Council Office Building and Executive Office Building
The auditorium, cafeteria, and certaiu confereuce rooms in the Council Office Buildinil and Executive Office Buildjnil may be
used by the public and government agencies holdiug meetings of a civic, cultural or educational nature.
Facility Amenities
• The Council Office Building offers a cafeteria, au
auditorium,
4
conference rooms and
2
hearing rooms.
• The Executive
Office
Buildiug offers a
large
cafeteria,
an auditorium, the lobby, and a conference room.
• Parking in EOB is restricted. Groups using EOB or
COB should use public level of garage next to Conncil
Office Bldg. Important - the ouly access to public level
of garage is from entrance at corner of Monroe Street
&
Rt
28.
Parking is free after 6:00pm.
Fees
Jury Parkiug Lot
(Rt.
28
&
Mouroe St.)
Groups larger than 100
Events serving food
Events including yonths
After 4 p.m. Saturday and Snnday
hr
'I'
$4o/
I
I
Activity Restrictions
No alcoholic beverages are permitted on County property. All rooms are to be Icft in the condition and arrangement in which
they are found. Please read the Rules and Rellnlations in its entirety before submitting an application.
Apply for Use Permit
• Online Submission - You must be a registered web user and are prepared to pay by credit card .
• Mail-in Application
If
yon prefer to pay by check, you may complete a request form, print and mail it to us with your
payment.
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http://www.montgomerycountymd.gov/cupf/info-reservationiCOB-EOB.html
3117/2015
C0
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Clarksburg Cottage
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Community Use of Public Facilities
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FACILITY RESERVATION
Clarksburg Cottage
Previously known as the "Clarksburg Ombudsman's Office", the
Clarksburg Cottage is a 1,350 square foot facility locted just off
of 1-270 at Routes
121
and 355 in the Highlands of Clarksburg
community. The facility is available year round.
Facility Amenities
• One large meeting room seating up to 35 people and a
smaller office/meeting area with a partition only (no solid
wall between the two spaces)
• Tables and chairs for about 35 persons that may be
configured to your liking
• A single handicap accessible restroom
• This is a self-service venue
• There are use instructions posted on the interior door,
and cleaning supplies, paper towels, trash can liners,
broom, mop, bucket and toilet paper supplies in the
janitorial closet
Fees
Local Government agencies
Local Non-profit groups
*
5.00 per hour
0.00 per hour
Out-oi-County or For-profit groups
0.00 per hour
*
Montgomery County based non-profit organizations
Activity Restrictions
• The Clarksburg Cottage is suitable for meetings and general gatherings.
• Private events such as birthday parties, "'eddings, reception, etc. are not permitted at this facility.
• Light snacks and drinks are permitted; however, it
is
not conducive to large meals, banquets, etc.
Apply for Use Permit
• Online Submission - You must be a registered web user and are prepared to pay by credit card.
• Mail-in Application -
If
you prefer to pay by check, you may complete a request form, print and mail
it to us with you payment.
Submission Window
Submission Period
Season
November
15
November 30
May15 MaY30
for use Jan
1
through Jun 30
se July
1
through Dec 31
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I
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i
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i
CQunty Code
Copyn,4ht :2015. \font!,;ollK'fyC()Ullty GO'l'mnwnr AI! Rj.
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http://www.montgomerycountymd.gov/cupf/info-reservationlC1arksburgCottage.htm1
@
3117/2015
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5
I L
V
E
R
5
P
R
I N
G
CIVIC BUILDING
"
Hourly
Personal
&
Small Enterprise
County Rates
Mon'-Thurs
Fri (unt/ISpm)
Hourly
Community Service
County Rates
(Excludes Fundraisers)
Hourly
Commercial or
Out-of-County
Room
Great Hall (Full)
64x79 (5,046
sq
ft)
Ceiling Ht:
27
ft.
Great Hall {Half}
Also available,
Atrium (Lobby)
23x79 (1,817
sq
ft)
""
Atrium cannot be reserved atone.
Atrium may only be r€5erved with Great Hall use.
Capacity
ffl{wtir$pml k
.Mo!!l"",]:tru.-$.
ii~'(~~'~~J'
ih·.~ll~es·
Sat/$uA '.
Fri{unt/I
$pm
1
$200
p/h
SatlSun
".
Reception: 725
Banquet style: 320
Conference style: 320-400
Theatre Seating: 590 (480/w riser)
$250
p/h
$400
p/h
$300
p/h
$450
p/h
$125
p/h
$200
p/h
$100
p/h
$150
p/h
$225
p/h
I
Reception: 100
Limited use Fri-5un nights
$40
p/h
$45
p/h
$35
p/h
i
$40
p/h
$60
p/h
Large Activity Rooms
=>
=>
=>
Ellsworth Room
50.27(1,350
sq
ft)
Spring Room
31x46 (1,426
sq
ft)
sq
It)
Ranges:
Standing: 100-120
Conference style: 60-90
$45
p/h
i
$50
p/h
$40
p/h
$45
p/h
$75
p/h
Fenton Room
43x27 (1,161
I
i
Small Conference Rooms
=>
=>
Ellsworth Room
(divided)
Colesville
24x27 (648
sq
ft)
Ranges:
Standing: 32-60
Conference style: 20-30
I
$30
p/h
i
$35
p/h
$25
p/h
$30
p/h
$45
p/h
I
i
Warming Kitchen
21x14 (249
sq
It)
No
cooking on
premises.
Warming ovens, Microwaves, Icemaker
Refrigerators, Ample counter space
Close to drive-up loading dock
$25
p/h
I
i
$35
plh
I
$20
p/h
$30
p/h
$40
p/h
Courtyard
50x20 (1,000
sq
ft)
Indoor access only
Rooms as additional units
(excludes Great Hall)
Reception: 30-45
, Up to 30 wooden chairs and tables
i
lighted
i
$30
p/h
$40
p/h
$25
p/h
$35
p/h
$45
p/h
I
i
I
$25
p/h
$35
p/h
$20
p/h
$30
p/h
$40
p/h
VETERANS PLAZA
For
coru:el1$,
festivals,
or
live
entertainment events
on
the
Plaza,
proposals
must
be
submitted to
the
Operations Manager.
Veterans Plaza (Full)
(220
x
130 ttl
(104
x
56
tt)
Hourly
Personal
&
Small Enterprise
Cou nty Rates
MQll-Thurs
fri
(until Spm)
Fri
(after
Spm)
sat/Sun
Hourly
Community Service
County Rates
Hourly
Commercial or
Out-of-County
$150
p/h
$100
p/h
$75
p/h
Additional information:
$225
p/h
$150
p/h
$100
p/h
$120
p/h
$75
p/h
$175
p/h
$125
p/h
Veterans Plaza (Lighted Pavilion Half)
Veterans Plaza (Non·Pavilion Half)
Additional staff may be required for large/extensive events
or events with alcohol service:
Administrative Fee
*Building Service Workers
*Security Officer
*Event Monitor
$48
$25 p/h
$35
p/h
$40
p/h
Equipment (includes set up):
Security deposit: Great Hall $500 (refundable); Activity and Conference Rooms $100 (refundable)
»Great Hall or Plaza Event facility preparation and clean up fee: minimum
2
hour charge (varies with needs).
.. Community use ends: Sun - Thurs
@
12:00 midnight
&
Fri - Sat
@
1:00 am
.. Note: four (4) hour minimum applies to special event use or when additional staff is required.
.. Special event confirmation fee: $250 per application applied to facility cost if event occurs as schedule ­
(non-refundable If event Is cancelled).
.. Cancellation fee: see Silver Spring Civic Building specific policy.
.. Hourly rates include minimal staff coverage only. Additionai fees may
be
required for *special events.
.. Off season discount: 20% for Great Hall use Monday through Friday before 5:00
PM,
July 1 - August 3L
.. Special events are
events
/activities requiring advance planning, custom room set-up and assignment of
support staff.
.. "Application for Use" available at
www,montgomerycountymd.gov!cup!orvisit
the 5.5.
Civic
Building,
» Additional fees may be required. Please see Civic Building staff for all fee inquiries.
»
Visa
Of
MasterCard only"
GH
Sound/Projection system
$100 per unit
$2S0 per use
For area information:
It
www.visitmontgomery.com
.. www.silverspringdowntown.com
Low stage
Z.(~
walk-;n or secure
:<_0­
Credit cards o"epted
,~.
Form Updated: 11-05·13 ' County Rates Effectiw; 04-01·12"
New
Eq~lpr--,ent
&
Holiday Rates Effective;
01"01-12 '
fOXl3:!J
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~
Community Use of Public Facilities
\iii'
MONTGOMERY COUNTY INTERAGENCY COORDINATING BOARD
FY15 Hourly Fee Schedule
MCPS Facilities
FY15
(7/1/14-6/30/15)
Category A:
MCPS - Staff costs only, at all times
Monday-Friday (1-hour minimum)
Saturday/Sunday/Holidays
I
(3-hour minimum)
Before 6:00 pm
After 6:00 pm
Add'i Rooms
Category B:
MCPS Partnerships, PTA, Government Entities
First Room
$16.00
$12.00
$16.00
APR, Cafeteria, Other
$10.00
$11.00
$16.00
$16.00
Gym
$10.00
$ 8.00
$15.50
$15.50
Classroom
$ 6.50
N/A
$49.00
$49.00
$49.00
i
Auditorium
Category C:
Community Recreation; Community, Religious and
First Room
Add'i Rooms
Cultural Non-Fee Activities
$16.00
APR, Cafeteria, Other
$10.00
$18.00
$30.50
$16.00
$16.00
$10.00
$30.50
• Gym
$26.00
$16.00
Classroom
$ 6.50
$ 8.00
N/A
Auditorium
$49.00
$49.00
$49.00
Category
0:
Enterprise Activities - Classes and Programmed Activities with Fees; MCPS and PTA Fundraisers and
...
· Activities with Fees
Before 6:00 m
After 6:00 m
First Room
Add'i Rooms
APR, Cafeteria, Other
$10.50
$19.00
$31.50
$19.00
G
m
$10.50
$17.00
$31.50
$19.00
Classroom
$ 7.00
$ 9.00
$28.50
$18.00
• Auditorium
$52.50
$55.00
$61.00
N/A
Cate or E:
Tournaments, Communit Fundraisers, S ecial Events/Celebrations/Performances b Non-Profit Grou s
Before 6:00
After 6:00 m
Each Room
APR, Cafeteria, G m, Other
$47.00
$50.00
$52.50
Classroom
$35.00
$35.50
$37.00
Auditorium
$84.00
$90.00
$90.00
·
Category F:
Business Events/Activities, Performances and Special Events by For-Profit Groups and Out-of-County Group
Activities
Monda -Frida All Times
Each Room
$150.00
Auditorium
$155.00
$ 47.00
All Other Rooms
$ 52.50
$ 40.00**
$ 40.00*
$ 72.00
$
77.00
$ 50.00
$ 55.00
$
52.00
$
57.00
$
62.00
$
67.00
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Category F
I
00
$75.00
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Other Fees
Equipment and Auditorium Fees
Auditorium Fee, plus $100 security
deposit
Dressing Room
(may be required wiauditorium)
Audio Visuals
Computer/lab fee
(with approval. no internet use)
Grand Piano
Upright Piano
Portable PA System, plus $100 security
deposit
Scoreboard Control Unit
(staf! costs may apply)
$10.00 per hour or $40.00
per use
(whichever is greater)
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Classroom rate
$3.00 per hour
$50.00 per room per use
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$25.00 per use
$5.00 per hour
$25.00 per use (small)
$50.00 per use (large)
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$2,00 per hour
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Staff - Hourly Rate (3-hour minimum)
Building Services Worker (for set-up and clean-up)
Building Attendant
Cafeteria Worker
(required with use of kitchen),
plus
$50 deposit
Media Services Technician (mandatory with auditorium)
or User Support Specialist required with use of
specialized equipment
Security Staff
Weekend/Holidm' Start-Up Fee
$29.50 per hour
$29.50 per hour
$28,50 per hour
$51.00 per hour
$32.50 per hour
$16.00 per day
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Miscellaneous Fees
Administrative Fee
$48.00
$25.00
Adjustment Fee
$48,00
Cancellation Fee for Camps
Cancellation Fee (for other than Special Events
$25.00
and Camps) with at least 10-business days
notice
NOTE: Staff costs will be retained with less than 2-fuII business days
notice for all bookings
Late Fees: $10 per month (with incremental increases of $5 per
additional $500 owed, based on amounts 30-days past due)
Cancellation/Date Change Policy for Special Events (large events in
auditoriums, cafeterias, etc):
46 calendar days notice or more: $48 cancellation fee
31-45 calendar days notice: 25% of facility charges plus $48 cancellation fee
10-30 calendar days notice: 50% of facility charges plus $48 cancellation fee
Less than 10 business days notice: 100% of facility charges
If
staff
is
able to rent the same space to another community use group,
only the
$4B
cancellation fee applies.
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Fee Categories for Community Use Activities in MCPS Facilities
category A
• MCPS K-12 and extracurricular school activities, including booster clubs; MCPS offices. Note: Anytime staff costs are incurred these costs must be paid,
including when using another school location
Note: Category D rates apply to MCPS partnerships with commercial entities, e.g., SAT prep classes and academic enrichment classes with fees
(form must
be
submitted by MCPS)
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category B
• Public recreation classes, summer camps and activities (Montgomery County Recreation Department and municipal recreation departments of Takoma
Park, Rockville, Gaithersburg)
• City, County, State, Federal and other government agency meetings/programs
• MCPS partnerships with government agencies specific contract provisions apply
... MCCPTA fee classes, e.g., FLES, Hands-on-Science
• MCPS and PTA free activities and volunteer led fundraisers (no third-party entities involved), e.g., sock hops, non-monetary bingo, international night
• PTA classes and activities led by volunteers with nominal fee, e.g., material costs only
Notes: Category D rates apply to PTA partnerships with third-party entities for activities with fees, e.g., classes, fairslfestivals, holiday bazaar or shopping
nights, family portraits, restaurants and food vendors
(form must
be
submitted by PTA). In such cases the PTA assumes full liability, checks are written to
the PTA (not the third-partyentily), and the third-party entity shares the proceeds
No facility fee applies to PTA general monthly meetings. Check the annual PTA packet for information regarding other meetings and events. An
administrative fee will be charged for field use.
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Category C
Nonprofit State-licensed childcare competitively selected by school community - school-year permit for "before and after" care
Cultural and religious classes/bible study and regularly scheduled services (no celebrations or special events)
Community groups, e.g., Scouts, Kiwanis, HOAs, garden clubs, etc.
Community recreation, e.g., informal/local sports groups, Boys and Girls Clubs, etc,
Classes and activities led by volunteers with nominal fee, e.g., material costs only
For-profit State-licensed childcare selected by school community - school-year permit for "before and after" care
Classes with registration/tuition fees (not sponsored by corporate entity)
Sports leagueslfranchises
MCPS/PTA enterprise partnerships classes, activities or programs with fees, or fundraisers with third-party entities (nonprofit and commercial)
Home-based/sole proprietor/start-up endeavor with rates comparable to those offered by a nonprofit
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'-'ineg", yD· ...
11."'....""''''
,~
......
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CategoryE
Youth and adult sports tournaments, e.g., basketball, step, volleyball, cheerleading, pom competitions. Must have Security Staff.
Non-MCPS/non-PTA fundraisers, e.g., yard and garden sales, farmers markets
Performances/large or special events by nonprofit organizations
Communitylreligious/cultural special events with any admission fees, advanced participant reservations, donations, membership dues or ticket sales or
requiring special consideration for placement or timeliness of notification, e.g., revivals, High Holidays, holiday and New Year's celebrations, cultural
concerts, A special event is any event outside the normal worship service, e.g., churches that book weekly and then want to hold a revival, Mother's Day
program or Christmas program will be charged the special event rate
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• Out-of-county group activities; business or corporate activities/events/classes; performancesllarge or special events by for-profit organizations
• 25% discount for weekday classroom use before 6:00 p.m. for youth programming meeting an unmet or locally identified need may be requested
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Category F
Camps and Clinics
• Summer and school-break camps, clinics and other activities of a programmatic nature not sponsored by public recreation agencies
• Typically 3+ hours, 3-5 days per week, same participants, and participation covered by single registration or considered a camp by DHHS
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(
Resolution No. 03-003
Introduced: December 19, 2002
Amended:
December 19, 2002
Adopted:
March 19,2003
INTERAGENCY COORDINATING BOARD
600 Jefferson Plaza, Suite 300
Rockville, Maryland 20852
Subject:
County General Fund Subsidy for Classroom Use
WHEREAS, at its meeting of September 25, 2002, the Interagency Coordinating Board approved
a fee increase for public facilities effective July 1, 2003; and
WHEREAS, in conjunction with the fee increase, the ICB determined that free use can no longer
be accommodated; and
(
WHEREAS, in accordance with the County Council's User Fee Policy, the ICB requested that
assistance be made available through the General Fund for eligible groups to pay room
fees.
NOW, THEREFORE, be it resolved by a vote ofthe Interagency Coordinating Board that the
following County General Fund Subsidy Policy be approved for implementation July 1, 2003:
ICBPOLICY
COUNTY GENERAL FUND SUBSIDY
Effective July 1, 2003, free use of school facilities to community users will be discontinued by the
Interagency Coordinating Board (ICB). While the ICB recognizes that there are many valuable services being
offered by non-profit providers, fees must be assessed
to
reimburse schools for wear and tear of their facilities. This
reimbursement is critical to ensuring continued access to schools for community activities.
In accordance with the user fee policy adopted by the County Council
in
Resolution No. 12-595 on March
31, 1992, the ability of users to pay is a consideration. Costs not covered by subsidized users should be absorbed by
the county general fund or available community resources, not by other community users.
The following procedures have been established to determine eligibility for a contribution by the County
General Fund to cover facility use fees. The subsidy covers classroom charges only. Other costs such as staff
services, utilities, clean-up and equipment fees are not covered by this subsidy.
Please note that these procedures
are applicable only
if
a county general
fund
contribution has been appropriated in Community Use ofPublic
Facilities annual operating budget.
To detennine the availability of funding, please contact the Office of
Community Use of Public Facilities at 240-777-2706.
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(
HOW TO REQUEST A SUBSIDY/CONTRIBlITION
Resolution No. 03-003
• Review the eligibility requirements to determine if your activity qualifies
• Complete the Request for Subsidy Application
• Submit the completed application to the below address no later than June 1 for use the following fiscal year
(July 1 through June 30):
Office of Community Use of Public Facilities
600 Jefferson Plaza, Suite 300
Rockville, MD 20852
ELIGmILITY REQUIREMENTS
In order to be eligible, the program/activity must be sponsored by a Montgomery County-based non-profit
(501(c)(3) organization. In addition, all programs/activities must meet the following criteria:
\
Monday through Friday standard classroom use only
free to the participants
led by volunteers
documented as addressing an unmet community service
targeted to residents receiving financial assistance
PROCESS FOR AWARDING SUBSIDY
A review committee comprised of a member of the Interagency Coordinating Board, a member of the ICB Advisory
Committee and a Community Use of Public Facilities staff member will evaluate each application for compliance
with the eligibility requirements. Recommendations for award will be made to the Director, Community Use of
Public Facilities, who will make the final determination. Applicants will be notified by July 1 of the status of their
subsidy request. Decisions of the director are final.
Subsidy recipients must follow the standard scheduling procedures to secure their facility space and submit building
use requests to the Office of Community Use of Public Facilities during the following scheduling windows:
July IS-August 1
January IS-February 1
(for use from September 1 through March
31)
(for use from April 1 through August 31)
Space will be scheduled pending room availability. Subsidies are valid only for the fiscal year in which awarded.
Applications should be submitted on an annual basis.
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iesolution No.:
Introduced:
Adopted:
COUNtY COUNCIL
'OB. MONtGoM!R.Y COUNr.l
It
!WlJI.,AND
12-595-
:--~
_ _
March 24,
1992
March 31.
1992
'IYl
Management and riacal Policy Committee
Subject:
Uler fee
Pollex
laclt,[oWld
1.
The
Council '8 Commiesion to leview the Efficiency and"'Effectiven'eas of'"
Government conducted a study
of
uaer feell, .which.;'as.
in~~,acled. i~,.the.'
.:,.'
Commission'. report to the Council dated December 6. 1991. The Commission
recommended that the County increase user fees and recommended the basic
elements of a policy on user fees.
,
2. As part of
th~
Council's .pecial budget project, the Management and
Fi~cal
Policy Committee decided to develop a
use~
fee policy which would .pply to
all asencies. This policy will lerve as the basis for individual fees,
which the agencies and the Council'. Committees will review'for FY
19,3
and
for future years.
'
3. On March 12,1992, the Committee discussed user fees with each'ageDcy,
discussed the Commission's report on user
fees.!discU8.e~
the Executive'S
fee policy, and discussed a proposed policy on user fees. On March 23, the
Committee discussed the policy again and prepared the policy on user fee.
which is reflected in this resolutiOn.
.
Action
The COWlty pouncil for MOIltao-ery County. lfaryland, approves the attached
policy on user fees.
This is a correct copy of Council action.
~
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.U:tachmen·t to
Resolution No.
12-5.95
roLICI ON
PSg RIS
INTRODUCTION The Council adopted the following
po~icy
on user fees to insure
that the County agencies have a consistent rationale. for charginl,user fees.
Existing and 'proposed fees should be evaluated based on this policy and.
criteria.
User fe,es can be
cha~ged
to ration licaree resources, to cover the
"privilege
tt
~osts
of having a
fac~litY,avai1able.
and to cover the costs of
reserving a facility or program. If State law Irants
aut~rity
to ,a separate
legal body to set fees, this policy is a guide to that body
in
setting fees.
Bowever, if the separate legal body adopts a different policy, then that body
should give the Council a copy of that policy.
POLICY ON
USA
D'f1i
User fees are payments
f~r
the
~e ~f
lovernment ,',
service. The total cost to the user varies with the quantity of the service·
used. In contrast to user fees, general taxes, such as property taxes and
income taxes, do not vary with the quantity of any'lovernment service used.
For purposes of this fee policy, there are
~
types of fees: '1) Voluntary,
for voluntary participation in a lovernment-aponsored activity (tbe
participation, not the fee,
is'
voluntary); or 2) Bel111atory, for government
regulation of a private
activit~.
Government services provide benefits to individuals and to society as a
wbole. The Council's policy on us.r fees is that ."Uaer feee ahould be c:IIa:rPd
which
are
proport:l~1
to.
the
iDdiv:ldual benefit, a"'·ject:
to
t:be,
criteria
below.
1'he
startmc poiut ahc)uld
be
that 1001 of
t.Iae
fall coat: should
be
.'1
reflected,
with
a redw:tioD. for
the
_t~tecll
public beDefit:.
It
The phrase
tt
"full cost means all direct cO'sts of
provi~inl
the
servi~e,
plus 'indirect
(overhead) costs, plus debt aervice. Bather than charlinl 100S of
lu.s.
than
full costs as defined here, it is preferable to charle a lesser percent of
full costs, to insure
t~t
the full cost
i~
not forlotten.
Because of tbe extreme difficulty
in
eatimating the public benefit. we
suggest that feea be aet at one of four levela:
lSI, 501, 751,
or 100S of full
cost. Each agency and department must explain how, the public receives a
benefit which justifies not charging
1001
of the cost. The
amo~t
of, the
public benefit cannot be calculated in 8Dyobjectiveway and will reflect the
value judgments of the policy makerainvolved. Some fees will be set at
whatever level policy-makers think ia reasonable, without regard to cost.
Each agency should review its prolrama ever,y year aa part of its budget
preparation, to answer the following questions: Are exiatinl fees a,t
t~e
appropriate level, and should
DeW
fees'be charged? When an alency
p~oposes
to
change an existing fee or to charle a
Dew
fee, the agency must live the
,Council an analysis of how the followinl criteria were applied, and must
specify which fund will receive the revenue.
a
;
..
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Attachment to Resolution No. 12:"595
lOB.
DzcIDmG
UJOO'P
A
miD
I'D
SlOVLD H
CIAIlGID.
A
user fee
is
not
:,,~.
- alway;s'C
f~u.·slble'~
. "-nie""fcillowing'criteria' lIust'be considered -before a; uSer' fee-
is cbarged.
.
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1. The service must be divisible, which means that it can be provided
separately to some indiyiduals but not to others. Also, people who do not
pay must be easily prevented from using the service.
2. The following factors muat be considered in deciding whether to charge a
fee: Ease of collecting, cost of collecting. and the amount of net
revenue.
3 Bigher fees should be conaidered for non-Count7 residents. Residents
should not pay as much since they also pay for services through County
taxes. ,
'
4. The following factors muat be considered: a) the effect of the.fee on
usage; and b) the impact of reduced usage,' or in other words. Whether the
Coapty is concemed from a policy or fiscal perspective ·if the' fee 'resUltlif','
in less usage.
5. The ability of users to pay must alao be considered. Each agency should
establish a policy with regard to low income users and should consider and
develop strategies that permit low income participants to contribute b7
paying'some portion of the fee. Costs Dot covered
~y
low. income users
would be absorbed by the general taxpayers, not by the other users.
6. Some fees are prohibited or set by
la~
or other regulation. B,owever,'
if
a
fee' or a higher fee were warranted by the policy, then an effort to change
the law or regulation
shoul~be
considered.
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