Skip Navigation
Community Use of Public Facilities
Login | Enroll Me | Help

FACILITY RESERVATION

Montgomery County Public School Indoor Facilities

School

Schools are great places to conduct a wide variety of activities-classes, performances, camps, cultural and religious programs, recreational activities, and more. We have more than 200 school sites, each with several rooms, both large and small, available for use by the community. Some examples are:

  • Gymnasium
  • Cafeteria / All-Purpose Room
  • Kitchen
  • Classroom
  • Auditorium
  • Dance Studio
  • Parking Lot

For detailed procedure to obtain a use permit, please follow the arrows below:

Reservation Overview

Fees

Permit fee is based on facility type, group type, activity and event date/time. Please refer to our current FY15 Fee schedule. You may also preview FY16 Fee Schedule, scheduled to go into effect on July 1, 2015.

Mandatory User Training

All MCPS indoor facility users are required to complete a training class on the community use process and program.  New offerOnline user training is available for PCs and Macs/tablets. Classroon sessions are conducted at our Rockville Office on the 3rd Wednesday of each month at 9:00 a.m. Evening classroom sessions will no longer be offered. You may sign up by calling MC311 at 240-777-0311. Please note our Meeting Accessibility Policy for hearing impaired assistance. (Paid parking is available under our building at 255 Rockville Pike; free parking is available in the evenings at the County Office Building garage at corner of Monroe St. and E. Jefferson St. Unfortunately, CUPF cannot validate parking.)

Apply for Use Permit

Please read the User Responsibilities and Facility Use Agreement in their entirety before submitting an application.

  • Online Submission - You must be a registered web user and are prepared to pay by credit card.
  • Mail-in Application - If you prefer to pay by check, you may complete a request form, print and mail it to us with your payment.

Note that with the exception of web applications, all request forms must be accompanied by payment. By submitting a use request to CUPF in any format, you are making a financial obligation. Non-payment or failure to show up at event does not imply cancellation.

Application Schedule

Forms should be submitted during the following periods to receive priority in scheduling:

 

Submission Window
Season
January 15 to February 1
for use April 1 through August 31
July 15 to August 1
for use September 1 through March 31

 

We cannot guarantee confirmation of new weekday requests or adjustments to existing rentals submitted less than 10 business days prior to the start of event. For weekend and holiday use, please allow at least four weeks' notice for reservation. Use of auditoriums requires 4-6 weeks' notice.

Cancellation/Adjustment Policy

All requests for cancellations or adjustments must be submitted in writing and received during normal office hours. No refund of facility charges is made without adequate notice. Otherwise, all facility fees will be retained. No refunds or credit for permits that are not cancelled in a timely manner even if the space is not used. All applications represent a financil obligation if a permit is issued.
 
$25 cancellation/adjustment fee applies for all cancellations or changes except as noted below. A minimum of 10 business days notice is required.
 
$48 cancellation fee applies for camps and clinics with 20 business days notice.
 
Cancellation/Date Change Policy for Special Events:
46 days' notice or more ......................... $48 cancellation fee
31-45 days' notice ................................. 25% of facility charges + $48 cancellation fee
10-30 days' notice ................................. 50% of facility charges + $48 cancellation fee
less than 10 business days' notice...... 100% of facility charges
 
Staff costs will be retained with less than two full business days notice for all rentals.

Plan Apply Pay Permit Use