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Annual Rental Survey
Multifamily & Single Unit Properties

housing

Montgomery County Code 29-51 requires all landlords of rental housing units to complete the Annual Rental Facility Occupancy Survey conducted by the Department of Housing and Community Affairs (DHCA). The survey is conducted from April 1st to 30th each year.

The survey will assist Montgomery County in capturing a more complete picture of available rental housing and tracking vacancies, turnover rates, average rents, and amenities. Multifamily and single unit properties located within Montgomery County’s unincorporated areas and multifamily properties in the cities of Rockville, Gaithersburg and Takoma Park participate in the survey. Excluded are the towns of Barnesville, Garrett Park and Laytonsville.

The survey is conducted from April 1st to 30th, 2023. Landlords of single unit properties, with emails on file, will receive an email asking you to complete the survey. If you do not see the email, please check your junk/spam folder or contact dhca.licensing@montgomerycountymd.gov.

Multifamily Properties Survey

  • Landlords or property management groups must have an AccessMCG account to login to their License Record and are to complete ALL SECTIONS of the Rental Survey – Tabs (1) Survey, Facility, (2) Survey, Units – entering the number of bedrooms, occupancy status and rent data of all units –, and (3) Survey, Affordability Programs.
  • The Multifamily Rental Survey can only be submitted online via the AccessMCG account.

Single Unit Properties Survey

  • Single unit properties include single family houses, townhomes and condos.
  • Landlords or property managers will be able to complete and submit the Rental Survey online.
  • Data collected will include (but is not limited to) occupancy status, number of days occupied, current monthly rent, and if applicable, HOA information. Preview sample survey questions.
  • For next year, landlords of single units will need to maintain certain records.
  • Have a question? See our FAQ page or watch our Video.

Landlords without internet access can go to a public library to complete the survey or use a computer in the DHCA reception area.

To request assistance in completing either survey or to have a paper version of the single unit survey mailed or emailed to you, please call (240) 777-0311 or email DHCA.Licensing@montgomerycountymd.gov 
Download a copy of the paper survey- Single Unit Survey (PDF)

Single unit surveys completed on paper can be returned to DHCA via mail (post office) or email (attachment or photo of survey) to:

Landlords and property managers of multifamily and single unit rentals who do not comply with the annual rental survey may be subject to a civil citation and/or fine.

Records to maintain, for next year:

Under Montgomery County Code Chapter 29-51, landlords must maintain certain information and make it available to the County, upon request. For single unit properties, the first reporting period is April 1, 2022 – March 31, 2023. (Multifamily properties already are required to maintain such information).

  • Actual Operating Expenses, by category, e.g., annual real estate taxes, general repairs and maintenance, any condo fees, and actual monthly utility costs with a description of utilities covered in rent including gas, electric, heating, fuel, trash removal, and water and sewer;
  • Actual Operating Revenues, by category, e.g., a schedule of all rent collected and any other fees or income;
  • Availability of certain amenities, including air conditioning, wall-to-wall carpeting, dishwasher, garbage disposal, washer/dryer in apartment unit or on the site, patio-balcony, swimming pool and tennis courts; and,
  • Tenant rent/income ratio for prospective tenants that protects the confidentiality of personal income information and that is available to the landlord as part of the normal renting process.

If you have questions, contact DHCA.Licensing@MontgomeryCountyMD.gov or call (240) 777-0311.