Position Description Form - New Position Creations and Reclassifications

To classify a new position, which is established through the annual budget approval process or mid-year due to increases in services, new mandates, strategic initiatives, etc.

REQUEST PROCESS AND ACCESS TO FURTHER INFORMATION:
OMB approval is required for all new position creations. To request a New Position Creation, please forward the signed PD form along with a current organizational chart and any documents supporting the request in accordance with OMB’s Online Service Instructions.

Position Description Form - New Position Creations and Reclassifications

To reclassify a vacant position in support of operational needs. A reclassification is a reassignment of a position from one occupational class to another due to significant changes in the type of work, difficulty and complexity of duties, level of responsibility, and/or required knowledge, skills, and abilities.

REQUEST PROCESS AND ACCESS TO FURTHER INFORMATION:
OMB approval is often required when reclassifying vacant positions. This is especially true during department reorganizations, hiring freezes, or position exemption periods. Additionally, OMB approval is required when a position is reclassified five grades or higher, is MLS or going to MLS, a grade 27 or higher, or when going from a non-supervisory position to a supervisory position. Regardless of OMB approval requirements, to request a Reclassification of a Vacant Position, please forward the signed PD form along with a current organizational chart and any documents supporting the request in accordance with OMB’s Online Service Instructions.

Position Description Form - New Position Creations and Reclassifications

To analyze an employee occupied position for a possible reclassification outside of the annual classification review process due to extenuating circumstances.

REQUEST PROCESS AND ACCESS TO FURTHER INFORMATION:
To request a Special Individual Study outside of the annual June Box Study review process, please forward a request along with supporting materials explaining the extenuating circumstances to the Director of OHR and copy the OHR, Classification Mailbox prior to completing the PD form.

To analyze an employee occupied position for a possible reclassification as part of an annual classification review process. A reclassification is a reassignment of a position from one occupational class to another due to significant changes in the type of work, difficulty and complexity of duties, level of responsibility, and/or required knowledge, skills, and abilities.

REQUEST PROCESS AND ACCESS TO FURTHER INFORMATION:
To request an Individual Position Classification Study (June Box Study) during the annual review process, please visit the June Box SharePoint site for important guidelines and information prior to completing the PD form.

Position Description form - Document encumbered or vacant positions for the record

The streamlined Position Description form (PD) is used to document positions in combination with the County's occupational class specifications, which are identified in the Classification Plan.

• Document vacant positions for the record when submitting a position to be filled by OHR Recruitment.
• Document encumbered/vacant positions for OHR data collection by classification group.